OPF Records Management
eOPF allows you, as a current NIH Federal civilian employee, to view and/or print documents from your eOPF.
Requesting paper OPFs (HR only)
- First time requests for OPFs: When requesting an OPF for the first time, please submit your request on form NIH 145 (.doc). Use the last 4 digits of the employee's SSN only.
- Recharging OPFs: When recharging OPFs to anyone else, you must use the recharge slip (.doc). OPFs must be returned to the appropriate file room within 30 days. If an extension is needed, please contact the appropriate file room directly.
- Requesting an OPF for rehires and transfers to NIH: When hiring an employee with prior Federal service (rehire and transfer), the Client Services Division (CSD) is responsible for requesting the employee’s prior Official Personnel Folder (OPF). For rehires, the OPF must be requested from the National Personnel Records Center (NPRC) immediately upon the employee’s acceptance of the position offer. For transfers, the OPF must be requested from the losing agency immediately following the final authorization of the action in ERHP.
- OPF received prior to EOD date:
- When the OPF is received prior to the EOD, CSD staff will combine the OPFs and verify information such as tenure, Service Computation Date (SCD), and highest previous rate, etc.
- CSD will forward the OPF along with the SF-1150 to the servicing Benefits Assistant immediately following the final authorization of the action in Capital HR. The SF-1150 must be attached to the top of the OPF.
- The Benefits and Payroll Liaison Branch (BPLB) will forward the SF-1150 to the Payroll Services Division for processing.
- BPLB will process all benefit forms associated with the health, life insurance and Thrift Savings Plan (TSP) programs. Additionally BPLB will verify current retirement coverage, TSP eligibility, and FEGLI coverage based on prior elections.
- BPLB staff will forward the hardcopy OPF to the file room for scanning into the eOPF.
- OPF NOT received prior to EOD date (For rehires/transfers):
- The NIH hardcopy OPF must be sent to the Benefits Assistant in BPLB immediately following the final authorization of the action in Capital HR.
- Upon receipt of the prior service hardcopy OPF, CSD will verify information such as tenure, service computation date, highest previous rate, etc, and make corrections, as necessary. In the case of an error related to TSP, retirement and/or FEGLI, CSD will notify the Benefits Assistant who will correct the action.
- CSD will forward the prior service hardcopy OPF along with the SF-1150 to the servicing Benefits Assistant. The SF-1150 must be attached to the top of the OPF. Staff in BPLB will forward the SF-1150 to the Payroll Services Division for processing.
- Once the file room receives the hardcopy OPF they will scan the appropriate documents from the prior agency into the employee’s eOPF and combine the two hardcopy OPFs.
OPF or File Room Problems: If any problems are identified with OPFs (e.g., improper filing), contact smithm@od.nih.gov.
File Room Location & Contact Info
Project Officer: Monya Smith at <smithm@od.nih.gov>
Phone: (301) 496-3171 Fax: (301) 480-0379
Location: 31/B3C30
Email: ohrmrc@od.nih.gov
Hours: 7:00 AM to 5:00 PM, Monday through Friday (except Holidays)
