New Hire Overview
E-Induction: On-Line Induction for New Hires
Step One: Check Your Internet Browser
For best results, you should access the web site using Internet Explorer 6.0.
Step Two: Download Acrobat Reader 6.0
The forms available on the site are formatted in the Adobe Acrobat, so you must have Acrobat Reader 6.0 (not Acrobat Reader 5.0 or 5.1) installed on your computer. Before you try to enter the web site, check to be sure the correct version of Acrobat Reader is installed on your computer. You can verify this by clicking on the “Start” button, and selecting “Programs” to view the list of programs installed on your computer. If you do not have this version, or are unsure, you may use the link “Get Acrobat Reader” on the Home page of the E-Induction application to download the free Acrobat 6.0 reader.
Please note when completing forms in E-Induction, you may see a message that states that you cannot save a copy of the form to your computer. If you would like a copy for your records, please print your completed form.
This means that you cannot save completed forms to your computer or any type of media storage (e.g., Desktop, CD, flash drive, etc.) for later retrieval. However, you can click on the “Draft” button located at the top of the form in E-Induction to save forms in the E-Induction system in order to access them at a later date. In order to complete these forms, you will need to log into the system and open the Draft.
Step Three: Access the Web Site
The web site address for the E-Induction: On-Line Induction for New Hires is https://einduction.lmi.org/.
When you first access the site, it will ask for your User Name and Password. Unless you were sent a different one, your User Name is generally the first letter of your first name and your last name in all capital letters, i.e., Mary Smith would be MSMITH.
Your initial password is your User Name plus the last four digits of your Social Security Number, i.e., MSMITH1234.
Once your User Name and Password has been entered, select “Login”.
A security notice will be displayed. After reading the notice, select “Yes-I Accept” to move to the next screen. If you select “No-I do not Accept”, you will not be able to complete the induction process.
After the initial login, you will be asked to create a new password. This password must be between 8 and 20 characters, and must contain at least one uppercase letter, one lower case letter, and one special character such as !, @, #, or *.
Once your new password is created, you will be instructed to log in again using the new Password created.
A security notice will be displayed again. After reading the notice, select “Yes-I Accept” to move to the next screen. If you select “No-I do not Accept”, you will not be able to complete the induction process.
Step Four: Complete the On-Line Induction Process
To begin, select “On-Line Help” from the menu options located on the left of the screen. Print the instructions and follow them to complete the On-Line Induction process.
Once the instructions are printed, close the screen by selecting the “X” in the upper right corner of the screen.
At the E-Induction Home Page, to begin entering data, select “General” from the menu on the left side of the screen. At any time, you may choose On-Line Help to assist you with completing each phase of the induction forms.
Review this information carefully before saving because the information you complete from the “General” information screen, will automatically self populate and fill in many of the required forms with your identifying information.
Complete as many forms as possible. Once the forms have been submitted to Human Resources (HR), they will be approved if all the information is completed properly. If you require additional time, save your information in “Draft”. The form status is located in the top left corner of each form. Access to your forms will expire 90 days after your entrance on duty date (EOD).
To check the status of your forms, select “Forms” from the “Information” menu option. Your forms will be listed in the left column and the status along with the status date will be listed in the right column.
Your HR Specialist will also notify you which forms have not been received to date.
If possible, it’s best to have all forms completed and submitted electronically to HR before your EOD.
NOTE: You may see local state tax withholding forms for the District of Columbia, Maryland and Virginia on the list of forms to complete. Complete only the form for the jurisdiction in which you reside.
For employees who live outside of the local area, you may download the state tax form from the web site listed below:
http://www.paycheckcity.com/pages/Taxforms.asp
Please download the tax form from the above web site, complete the state tax form in hardcopy and bring it with you on your induction day. It will be included with your approved induction forms.
Correcting/Updating General Information
You can modify your name, address or social security number in the system. When you make a change to your name or social security number, an email indicating the change is automatically sent to your HR representative. To modify your name, address or social security in the system click on the General Information link, modify the information and click the save button. The modified information will be reflected on the forms in the system. You may need to resubmit forms that were submitted before the modification to the General Information was made.
User Name/Password
If you forgot your user name and/or password you can contact your HR representative listed on the tentative offer letter or you can contact the HR Systems Support Help Desk at (301) 451-1436 or via email at hrsystemssupport@od.nih.gov.
