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Viewing Multiple Documents in eOPF

There are many occasions when a member of the Human Resources community will use eOPF to investigate the contents of an employee’s folder and need to review several individual documents. The default document presentation method of viewing documents one at a time in eOPF can make this a cumbersome effort and users should take advantage of the ‘Show all Docs’ feature in eOPF to streamline the viewing process. This white paper documents the use of the ‘Show all Documents’ feature to efficiently view/print multiple documents in an employee’s eOPF.

Show All Documents

The purpose of the Show All Documents feature is to View/Print the entire contents of your eOPF or a selected set of documents from your OPF into one PDF file. The print request is sent to an independent print server. Users will have to check the status of their print request(s) via the Print Status function. When the request(s) is ready the PDF file is available and can be viewed in the Adobe Acrobat viewer using all the features of Adobe to include easily flipping through pages, printing, displaying pages side by side, 4 to a page, zooming, panning, etc.

Viewing Multiple Documents

  1. The Show All Documents feature is accessed from the Search Results page in eOPF after the user has conducted a search.
  2. The user must decide if they want to choose individual documents for viewing from multiple folders or for HR Staff just one employee’s folder.
  3. If multiple folders, enter the search criteria on the Search page. When the results display select the Search button again to display the folders of the employees.

 Show All Docs feature in Search Results window 
Figure 1: Show All Docs feature in Search Results window

  1. Select a Reason in the Reason code Box.
  2. Click on the ‘Show all Docs’ button below the Reason Code selection box.
  3. Click on the Check All button below the Print Single Sided button at the top of the screen; if you want to view all documents. If not, then just select the documents you are interested in viewing.
  4. Enter the search criteria for the employee and select the employee from the returned results. (HR Staff Only)
  5. By default the employee’s folder will be expanded. (HR Staff Only)

 Selects documents from multiple folders to be viewed in Adobe Acrobat 
Figure 2: Selects documents from multiple folders to be viewed in Adobe Acrobat

Printing Multiple Documents

  1. The Show All Documents feature is accessed from the My eOPF page in eOPF.
  2. You must decide if you want to choose individual documents or select all documents.
  3. Click on the Check All button below the Print Single Sided button at the top of the screen; if you want to view all documents. If not, then just select the documents you are interested in viewing.
  4. To view the documents in Adobe select the Print Single Sided button above the Check All button. Note: This action does not actually print the documents; rather a request is sent to an independent print server and the status of the print request can be displayed on the Print Status page. When the print request is available you will be able to view your documents in an Adobe Reader single PDF file.

 Show All Docs feature - Print Request Submitted 

Figure 3: Show All Docs feature - Print Request Submitted

 Print Status Page 
Figure 4: Print Status Page

  1. When your print request(s) is available ‘View’ will be located under the Action column on the Print Status page.
  2. The document(s) can now be viewed in a single PDF for your convenience. At this point you can use Adobe Reader to flip through the pages, view side by side, print, fax, etc.

NOTE: To protect personal data, do not store eOPF documents on your computer. Also, remember when printing eOPF documents to store them in a safe place.

This page was last reviewed on July 19, 2012