New Employee Checklist
At NIH we understand how difficult it is to start a new career. Our goal is to provide each new employee with support, resources and guidance that empowers them to start their career with confidence. The following checklist details the tasks that need to be completed by you before your first day at NIH. Please notify your Client Services Contact if you have questions regarding your employment, completion of the forms.
Before your First Day at NIH | Items to Bring to Orientation | Day One | Week One | Week Two | Week Three | One Month | Two Months | As Needed
Before Your First Day at NIH
Task | Resource | |
|---|---|---|
Done | ||
Complete and print all employment paperwork | New Hire Overview | |
Enter your information in NIH Enterprise Directory (NED) | You will receive an e-mail from the NED administrator ned@nih.gov | |
Contact your Administrative Officer to confirm that your NED information has been sponsored | Your Administrative Officer’s name and phone number is available in the original NED administrator e-mail you received. | |
Schedule an enrollment appointment at least 5 business days before your first day (requires NED sponsorship from your Administrative Officer) | Note: If you do not attend an enrollment appointment at least 5 business days before your first day, you will NOT be able to pick up your HHS ID badge on your first day and will be required to continue to go through the visitor’s entrance in the interim. | |
Look up your orientation location and schedule | ||
Review NIH benefits | Insurance Programs | |
View/ print directions to the NIH campus and a campus map |
Items to Bring to Orientation
Task | Resource | Done |
|---|---|---|
A copy of your final offer letter |
| |
Two forms of Government issued identification | Lists of Acceptable Documents | |
Printed copies of ALL employment documents in Onboarding Manager | ||
Printed copies of all benefit documents you are ready to turn in or would like to work on during your first day | ||
Vehicle Registration (parking permit applicants ONLY) | ||
Comfortable walking shoes and clothing | Non-scientific employees will attend the Fall in Love with NIH Orientation which includes a tour. |
Day One
Task | Resource | Done |
|---|---|---|
Attend the NIH New Employee Orientation | ||
Non-Scientific employees ONLY - Attend Fall in Love with NIH Orientation | ||
Clinical Center employees ONLY - Attend the Clinical Center Orientation | ||
Meet or call your supervisor |
| |
Complete next step in badging process | Afternoon walk-in enrollment and badging appointments will be available to you on your first day. | |
Obtain transportation services - transhare subsidies OR parking permit |
Week One
Task | Resource | Done |
|---|---|---|
Fed Rehires ONLY - Provide a copy of your TSP Participant Statement to your servicing benefits contact | ||
Submit your pay documents (tax/direct deposit) to your servicing client services contact | ||
Verify your Integrated Time and Attendance System (ITAS) setup with your timekeeper | ||
Use the Mandatory Training Inventory to determine your mandatory trainings and their due dates |
Week Two
Task | Resource | Done |
|---|---|---|
Use ITAS to verify your time card |
Week Three
Task | Resource | Done |
|---|---|---|
Complete the mandatory on-line orientation | ||
Review your Leave and Earning Statement (LES) upon receipt | Terms Used on the DFAS LES |
One Month
Task | Resource | Done |
|---|---|---|
Submit Electronic Questionnaire for Investigation Processing to DPSAC | ||
Develop a Performance Management Appraisal Program (PMAP) Plan | ||
Develop an Individual Training & Development Plan (IDP) |
Two Months
Task | Resource | Done |
|---|---|---|
Submit your health election form (SF-2809) to your servicing benefits contact | ||
Submit your Federal Employees' Dental and Vision Insurance Program (FEDVIP) election online; no action required if you do not wish to elect vision or dental insurance | ||
Submit your Flexible Spending Account (FSA) election online; no action required if you do not wish to elect to have a flexible spending account | ||
Submit your life insurance election form (SF-2817) to your servicing benefits contact | ||
Access myPay and view your LES |
As Needed
Task | Resource | Done |
|---|---|---|
Submit your Thrift Savings Plan (TSP) election form to your servicing benefits contact | ||
Submit your beneficiary forms to your servicing benefits contact |
