May 2015 Benefits Newsletter
- Benefits Calendar Of Events
- Do You Have Prior Military Service? You May Need To Pay A Military Deposit To Receive Credit For Your Service In Your Civilian Retirement Computation!
- Are Your Deductions Accurate? Review Your Leave And Earnings Statement (LES) To Find Out!
- What Happens To My Health Benefits And Life Insurance Coverage If I Go Into Leave Without Pay (LWOP) Status?
- What Do I Do If I Am Injured At Work?
- Employment And Income Verification – Use TALX – The Work Number ®
- Why Do I Need A myPay PIN And How Can I Get One?
- Where Can I Find Information On Pay And Leave?
- How Can I Get In Touch With My Benefits Contact?
- Previous NIH Benefits Information – Did You Know? E-mails
2. Do You Have Prior Military Service? You May Need To Pay A Military Deposit To Receive Credit For Your Service In Your Civilian Retirement Computation!
Employees who performed active duty military service after December 31, 1956 (after June 30, 1960, in the PHS Commissioned Corps), may need to pay a military deposit (including interest) to the Defense Finance and Accounting Service (DFAS) prior to retirement in order to receive retirement credit for their military service. The requirements are different for different retirement systems.
- If you are covered by the Civil Service Retirement System (CSRS) or CSRS-Offset and were employed on a CSRS-covered Federal appointment prior to October 1, 1982, active duty service is creditable without a deposit. However, if you are eligible for a Social Security benefit at age 62 (or at retirement if you retire after age 62), the active duty credit will be removed or not used in calculating your retirement benefit unless you pay a deposit.
- If you were employed on a CSRS-covered Federal appointment on or after October 1, 1982, active duty service is creditable only if a deposit is paid.
- If you are covered by the Federal Employees Retirement System (FERS, FERS-RAE, or FERS-FRAE), active duty military service is creditable only if a deposit is paid.
Questions regarding paying your military deposit may be directed to your Benefits Contact. Questions about having your military service credited in your Leave Service Computation Date (SCD) for leave accrual purposes should be directed to your Client Services Division HR Representative in the Staffing and Classification area.
3. Are Your Deductions Accurate? Review Your Leave And Earnings Statement (LES) To Find Out!
It is important that you review your LES each payday to confirm that proper deductions are being withheld. Did you change your health benefits plan during Open Season, reduce your life insurance, or contribute to the CFC? Did you know that missed deductions can add up to a significant debt for you? Don't take that chance! Commit to reviewing your LES each payday. You can access your LES at any time in myPay . Should you discover a benefits withholding problem, notify your Benefits Contact immediately. For other withholding problems, contact your timekeeper or Administrative Officer for assistance. Your LES is available in myPay for the past 26 pay periods. Once your LES has been removed through normal pay period updates, it cannot be regenerated. We recommend that you print or save the printer friendly version of your LES to a file or disk. This is very important should an audit become necessary.
Thought myPay couldn't get any easier? You can conveniently receive e-mail notifications each pay period when your LES is available in myPay . Just four simple steps and you're on your way:
- Access your account in myPay
- Click E-mail Address
- Provide the secure email address you want to receive notifications, then click the primary button
- Click accept/submit and confirm your information
That's all it takes! Each pay period you will receive an e-mail informing you once your LES is available to download. Visit the Benefits and Payroll Liaison Branch's website to view a sample LES and Terms Used on the LES.
4. What Happens To My Health Benefits And Life Insurance Coverage If I Go Into Leave Without Pay (LWOP) Status?
Your health benefits coverage will continue for up to 365 days of non-pay status. You have the option of terminating your coverage during the period of non-pay status or continuing the coverage. If you elect to continue your coverage, you will incur a debt or must make direct payments to DFAS while in non-pay status. You will need to sign a Notice of Intent Agreement and submit it to your Benefits Contact. This does not apply if you are claiming compensation from the Department of Labor because of a work-related injury or illness. For more information on LWOP and health benefits under these circumstances, please contact the NIH Workers' Compensation Specialist on 301-496-2404.
Your life insurance coverage will continue for up to 365 days of non-pay status. You do not have to pay for the coverage while in non-pay status. The agency will pay for you, and you will not be required to reimburse the agency for this benefit. If you do not return within 365 days of non-pay status, your FEGLI coverage will be terminated; however, you have the option of converting to an individual policy. For additional information on the impact of LWOP on your Federal benefits, refer to the Fact Sheet. Prior to going on LWOP, it is very important that you notify your Benefits Contact.
5. What Do I Do If I Am Injured At Work?
If you are injured in the performance of duty, you should immediately contact the Occupational Medical Service (OMS) at 301- 496-4411 to report the injury and seek medical attention. You may be entitled to medical services and lost wages compensation. If appropriate, OMS will direct you to the NIH Workers' Compensation Program. The NIH Workers' Compensation Program will assist you throughout the life of your claim. To learn more about the program, call 301-496-2404 to speak with a Compensation Specialist or visit our website.
6. Employment And Income Verification – Use TALX – The Work Number ®
The Work Number®, is an automated system that provides proof of employment and income to verifiers. Workforce Solutions is widely known and used by over 50,000 entities including most major financial institutions, mortgage lenders, leasing companies, and private corporations to verify employment and income status of employees. The system provides a secure way for verifiers to obtain your employment information and is available 24 hours a day, 7 days a week. Before your information can be released to a verifier, you must give your authorization. NIH employees can use Workforce Solutions - The Work Number® in two easy steps:
- Authorize the verification by completing the verifier's (lender, bank, etc.) authorization form. When you try to access the system as an employee, you will be asked to enter a User ID and a PIN.
- Your user ID is your full SSN
- Your initial PIN is the last four digits of your SSN + full birth year (Example: 12341953)
Note: You will be prompted to enroll in the Enhanced Security or Risk Based Authentication. This is mandatory and must be completed in order to use the system.
- Provide the verifier with:
- Workforce Solutions –The Work Number® access options - www.theworknumber.com or 1-800-367-5690
- HHS Employer Code: 14775
Salary Key (if needed) (A salary key is a six digit electronic signature created by the employee that is good for a one time use by a verifier)
7. Why Do I Need A myPay PIN And How Can I Get One?
It is very important to have access to your myPay (DFAS) account so that you can view your Leave and Earnings Statement (LES) each pay day to verify that the correct deductions are being withheld and that your leave balances on your LES match the balances in ITAS. You must also use myPay to make changes to your home address, TSP contributions, direct deposit of pay, allotments, Federal tax withholdings, and Open Season health benefits elections. Additionally, some state tax withholdings must be made via myPay (DFAS). If you move to or from Maryland, you must complete a state tax form for your new state and submit it to the Benefits and Payroll Liaison Branch (Bldg 31/Rm B3C23) for processing. However, for movement between other states and/or the District, you must use myPay (DFAS).
To access the system, you will need your Login and Password. If you have forgotten your Login or Password, click the “Forgot Your Login ID?” or “Forgot or Need a Password?” link on the left side of the myPay (DFAS) screen. Using this method, your Password can be e-mailed to you if you pre-registered your e-mail address, or it can be mailed to your current home address of record within 7 to 10 business days.
A second option for requesting a Password is to send a fax to 216-367-3549. You will need to include in your request your name, SSN, a daytime phone number, a copy of your NIH ID Card, and you must sign the fax. Upon receiving your fax, the Defense Finance & Accounting Service (DFAS) will reset your Password using a temporary Password. Your temporary Password will be 8 numbers, the last 4 numbers of your SSN twice. You will not receive a notice from DFAS that your Password has been reset. Simply wait at least two business days before logging into myPay (DFAS) to use your temporary Password. Upon logging in, you will be prompted to reset your Password. Information pertaining to establishing an acceptable Login and Password can be obtained at myPay FAQs (DFAS).
If you encounter problems with your Login and/or Password or technical issues using myPay (DFAS), contact the DFAS Centralized Customer Support Unit toll-free at 1-888-332-7411. This support line is available Monday through Friday, 7:00 A.M. to 6:30 P.M. Eastern Standard Time. They can provide assistance on how to use the options available to you in myPay . They will also provide support for establishing and changing your Login and/or Password.
8. Where Can I Find Information On Pay And Leave?
9. How Can I Get In Touch With My Benefits Contact?
Your contact in the Benefits and Payroll Liaison Branch will be able to help you with a variety of issues pertaining to the health and life insurance programs, designating beneficiaries, the Thrift Savings Plan (TSP), calculating your retirement annuity estimate , working with you to pay a redeposit for prior civilian service if you previously withdrew your retirement funds, paying a deposit for prior civilian or military service for which retirement deductions were not withheld, etc. To find your benefits contact, review our list of contacts. In addition, the Benefits and Payroll Liaison Branch (BPLB) website has an abundance of information regarding your Federal benefits. Don’t forget to check out the Benefits FAQs section.
Human resource topics not related to your benefits are normally handled by your Client Services Division HR Representative .