The Office of Human Resources (OHR) is pleased to announce the improved Electronic Personnel Folder (eOPF) system which includes several enhancements that makes the system much easier to use.

What's New!

eOPF 4.1 Upgrade is Here!

Version 4.1

In May 2009, the eOPF system was improved! The new version (4.1) provides additional features such as:

• All NIH employees now have the new ‘WhoAmI?’ feature. The ‘WhoAmI’ feature enables a read only view of key information related to your own eOPF account which essentially allows you to validate your eOPF profile data to assist the help desk in troubleshooting. The ‘WhoAmI’ page contains information such as your name, birth date, email, Org Code and more.
• A link to the ‘Rules of Behavior’ has been placed on the eOPF acceptance page (the first page you see before logging into eOPF).
• A session Time-Out notification will appear after a period of inactivity for 15 minutes. The Time-Out notification enables you to continue working in eOPF or quit your session once prompted.
• eOPF Users will notice a Print Status button located on the left menu of their eOPF screen. Print requests generated from the ‘Show All Docs’ feature located on the ‘MyeOPF’ page in eOPF, are now handled by a dedicated print server. This will increase the speed and efficiency of printing from eOPF. Users will be able to check the status of their print requests via the Print Status page or the ‘MyeOPF’ Print Status tab located on the My eOPF page.
• HR Users who have access to the Print Folder function will need to check the status of their print folder requests via the Print Status function.

Security Questions

The first time you log into the improved eOPF system you will be guided to the Security Profile page, where you will be asked to choose six security questions and provide the answers to those questions for future identity verification. You will select 3 Personal Questions which will be used to verify your identify when you reset your password or request your eOPF ID and 3 Help Desk Verification Questions, which will be used to verify your identity when you contact the help desk for assistance. All six of the questions you choose must be unique, and if you do not answer these questions, you will be unable to access your eOPF.

Request your Password (New Hires)

If you are a new hire, would like to access your eOPF, and you know your eOPF ID, you no longer have to wait to receive instructions via email to request your eOPF password.
From the eOPF Web Login page, click the ‘New User – Request Password’ link.

• You will need your eOPF ID, last 5 digits of your SSN and the first 4 letters of your last name.
  • If there is an email address in your eOPF profile, you will receive an email containing your temporary password.
  • If no email address is stored in your eOPF profile, you will be contacted by the eOPF Help Desk.

Forgot Your eOPF ID

If you forgot your eOPF ID, you no longer have to go to the HHS Employee ID Lookup website.
From the eOPF Web Login page, click the ‘Forgot your eOPF ID?’ link.

• You will need the last 5 digits of your SSN, the first 4 letters of your last name and your date of birth.
  • One of your previously selected security questions will be displayed. If all of the information you provide is verified to be correct, your eOPF ID will be displayed on the screen.
  • If no security questions are on file and/or the information you enter is invalid, you will be contacted by the eOPF Help Desk or instructed to contact the eOPF Help Desk.

Forgot Your Password

If you forgot your eOPF Password you no longer have to wait for an email from the eOPF Help Desk.
From the eOPF Web Logon page, click the ‘Forgot your Password?’ link.
You will need your eOPF ID, last 5 digits of your SSN and the first 4 letters of your last name.

• One of your previously selected security questions will be displayed. If all of the information you provide is verified to be correct, you will be instructed to immediately change your password.
• If no security questions are on file and/or the information you enter is invalid, you will be contacted by, or instructed to contact, the eOPF Help Desk.

My Profile

A My Profile feature has been added to eOPF to better organize your information.

The General Preferences (now available to all employees), Change Email Address, Emergency Data, Change Password, and the newly added Change Security Questions tabs, can now be found by selecting the My Profile button.

eOPF Communications

NIH Record Articles

eOPF Article in NIH Record - See page 3 of this issue.

eOPF Overview

NIH, in conjunction with the Department of Health and Human Services (HHS) and the Office of Personnel Management, has implemented an E-Gov initiative to provide employees with easier and faster access to their Official Personnel Folder (OPF), the file containing the employment history of civilian Federal Government employees.

HHS has converted each employee’s OPF from a paper file to an electronic file or electronic OPF (eOPF). The eOPF system, which was developed by the Integic Corporation, is an automated solution to manage the OPF process and allows each employee to have access to their individual OPF forms and information through the Internet.

Some of the benefits of having your OPF converted to electronic format include:

• You can view and/or print documents from your eOPF at any time (24 hours a day) using the Internet, from an HHS networked computer. You won’t have to request your file and wait several days for it to become available for review in your HR office.
• You can monitor your own records, which ensures greater accuracy and integrity.
• You may elect to receive an e-mail notification each time a document is added to your eOPF by adding your email address to the system.
• There are pre-defined access roles to prevent unauthorized access to your folder. (There is no change in policy regarding who has the authority to access your OPF.)
• eOPFs are more secure than paper, have a longer “shelf life,” and provide easy backup and recovery capability.
• Costs associated with storage, maintenance and retrieval of records are reduced.

eOPF was fully implemented at NIH and all other HHS offices during the Summer of 2005.