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NIH Dismissal and Closure Procedures

In the event of an emergency, severe weather conditions, natural disaster, or any other situation which would require Federal offices including the NIH to close, it is important that all employees understand the U.S. Office of Personnel Management’s operating status announcements and what they mean for NIH employees.

Your emergency tier designation Adobe PDF icon NIH ONLY and your telework agreement affect how you will respond to changes in operating status, contact your supervisor if you have questions about your tier or telework agreement status.

NIH Dismissal and Closure Procedures for OPM Announcements on Status of Federal Government Operations in the Washington, DC Area

Announcement

What this means for your status on the day OPM provides announcements to the media when a disruption occurs before or during the workday in Washington, DC, area (to include all NIH facilities in Montgomery County)

FEDERAL OFFICES ARE CLOSED – EMERGENCY AND TELEWORK-READY EMPLOYEES MUST FOLLOW THEIR AGENCY’S POLICIES

Emergency employees (Tier I) report for duty onsite and on time, as scheduled, and remain for the duration of their tours of duty unless otherwise directed by their supervisor.


Non-emergency employees/teleworkers (Tier II) who are regularly scheduled to telework or who request ad hoc/unscheduled telework must be prepared to telework for the entire workday, request unscheduled leave, or a combination of both for the entire day. Employees on pre-approved leave will remain on leave, unless they were on sick leave for an appointment and that appointment is canceled in which case they can request telework or request another leave type. Employees on pre-approved leave may also request ad hoc telework, under the terms of their telework agreement.


Non-emergency employees/non-teleworkers (Tier III) prevented from working onsite due to an emergency [1] will be granted excused absence [2]. Employees on pre-approved leave will remain on leave, unless they were on sick leave for an appointment and that appointment is canceled in which case they will be granted excused absence.

OPEN - WITH OPTION FOR UNSCHEDULED LEAVE OR UNSCHEDULED TELEWORK

Emergency employees (Tier I) report for duty onsite and on time, as scheduled, and remain for the duration of their tours of duty unless otherwise directed by their supervisor.


Non-emergency employees/teleworkers (Tier II) who are regularly scheduled to telework or who request ad hoc/ unscheduled telework must be prepared to telework for the entire workday, request unscheduled leave, or a combination of both for the entire day. Tier II employees who decide to report to their worksites should arrive as scheduled.


Non-emergency employees/non-teleworkers (Tier III) report to their worksites as scheduled or contact their supervisors to request (1) unscheduled leave; (2) LWOP; or (3) change their regular day off under a compressed work schedule; or (4) rearrange their work hours if on a flexible work schedule.

OPEN – XX HOUR(S) DELAYED ARRIVAL – WITH OPTION FOR UNSCHEDULED LEAVE OR UNSCHEDULED TELEWORK

Emergency employees (Tier 1) report for duty onsite and on time, as scheduled, and remain for the duration of their tours of duty unless otherwise directed by their supervisor.


Non-emergency employees/teleworkers (Tier II) who are regularly scheduled to telework or who request ad hoc/ unscheduled telework must be prepared to telework for the entire workday, request unscheduled leave, or a combination of both for the entire day. Tier II employees who decide to report to their worksites should arrive no later than the designated number of hours past their normal arrival time and will be granted excused absence [2] for the number of delayed arrival hours announced. Employees who are on pre-approved leave or unscheduled leave and do not plan to telework or report to their worksites should be charged leave for the entire day.


Non-emergency employees/non-teleworkers (Tier III) are expected to report to their worksites for work no later than the designated number of hours past their normal arrival time and will be granted excused absence [2] for up to the designated number of hours past their normal arrival time. For example, if a two hour delayed arrival is announced, an employee who normally arrives at 8:00 a.m. must arrive for work no later than 10:00 a.m. Employees must contact their supervisors to request (1) unscheduled leave; (2) LWOP; or (3) change their regular day off under a compressed work schedule; or (4) rearrange their work hours if on a flexible work schedule. Employees who are on pre-approved leave or unscheduled leave and do not plan to report to their worksites should be charged leave for the entire day.

DELAYED ARRIVAL – EMPLOYEES MUST REPORT TO THEIR OFFICE NO LATER THAN XX:XX - WITH OPTION FOR UNSCHEDULED LEAVE OR UNSCHEDULED TELEWORK.

Emergency employees (Tier I) employees are expected to report to their worksite on time as scheduled unless directed by a supervisor.


Non-emergency employees/teleworkers (Tier II) who are scheduled to telework or who request ad hoc telework must telework the entire day, request leave, or a combination of both. Tier II non-emergency employees who do not request ad-hoc telework or leave.


Non-emergency employees/non-teleworkers (Tier III) will receive excused absence up until the announced reporting time but may arrive at their offices earlier.

OPEN - XX HOUR(S) STAGGERED EARLY DEPARTURE

Emergency employees (Tier I) report for duty onsite and on time, as scheduled, and remain for the duration of their tours of duty unless otherwise directed by their supervisor.


Non-emergency employees/teleworkers (Tier II) who are regularly scheduled to telework must continue to telework for the entire day request unscheduled leave, or a combination of both, for the entire day. Tier II employees who report to their worksites will be dismissed early relative to their normal departure time and will be granted excused absence for the number of hours remaining in their workday.


Non-emergency employees/non-teleworkers (Tier III) will be dismissed from their worksites early relative to their normal departure time and will be granted excused absence [3] for the number of hours remaining in their workday. For example, if a three-hour early departure is announced, employees who normally leave their worksites at 5:00 p.m. would be authorized to leave at 2:00 p.m. and will be granted excused absence for the remainder of their workday.

OPEN - XX HOUR(S) STAGGERED EARLY DEPARTURE – ALL EMPLOYEES MUST DEPART NO LATER THAN XX: XX AT WHICH TIME FEDERAL OFFICES ARE CLOSED

Emergency employees (Tier I) report for duty onsite and on time, as scheduled, and remain for the duration of their tours of duty unless otherwise directed by their supervisor.


Non-emergency employees/teleworkers (Tier II) regularly scheduled to telework must continue to telework for the entire day or take unscheduled leave, or a combination of both, for the entire day. Tier II employees on site will be dismissed relative to their normal departure times or at the final departure time and will be granted excused absence [3] for the remaining hours in their workday. Employees on pre-approved leave for the entire workday or an employee who has requested unscheduled leave before an early departure is announced should be charged leave for the entire workday.


Non-emergency employees/non-teleworkers (Tier III) will be dismissed from their worksites early relative to their normal departure time or at the final departure time and will be granted excused absence [3] for the number of hours remaining in their workday beyond their designated early departure time. For example, if a three-hour early departure is announced, employees who normally leave their worksite at 5:00 p.m. would be authorized to leave at 2:00 p.m. Employees on pre-approved leave for the entire workday or an employee who has requested unscheduled leave before an early departure is announced should be charged leave for the entire workday.

IMMEDIATE DEPARTURE – FEDERAL OFFICES ARE CLOSED

Emergency employees (Tier I) report for duty on time, as scheduled, and remain for the duration of their tours of duty unless otherwise directed by their supervisor.


Non-emergency employees/teleworkers (Tier II) regularly scheduled to telework must continue to telework for the entire day or take unscheduled leave for the remainder of their workday. Tier II employees on site should depart immediately and will be granted excused absence [2] for the number of hours remaining in their scheduled workday. Employees on pre-approved leave will be granted excused absence.


Non-emergency employees/non-teleworkers (Tier III) should depart immediately from their worksites. All employees in this category will be granted excused absense [2] for the number of hours remaining in their workday. Employees on pre-approved leave will be granted excused absence.

SHELTER-IN-PLACE

Employees working onsite at the NIH Campus or other leased facilities in Montgomery County
All employees should follow their IC’s emergency procedures for shelter-in-place. Employees should remain in their designated safe areas until notified that they may return to the office or leave the worksite.


Non-emergency employees/teleworkers (Tier II) performing telework are expected to continue working during the shelter-in-place unless affected by the emergency or otherwise notified by their ICs.

[1] An emergency is any disruption that affects an employee’s ability to arrive, depart or continue working at his or her duty location, such as forecasted/actual severe weather, fire, localized flooding or power outages, loss of water, gas leak, or building damage after an earthquake.

[2]Excused absence should not be granted to employees on (1) official travel; (2) LWOP; or, (3) a flexible or compressed work schedule day off.

[3] In the event of a staggered departure, excused absence should not be granted to employees on (1) preapproved leave for the entire day or who have requested unscheduled leave before the early departure policy is announced; (2) official travel; or, (3) a flexible or compressed work schedule day off.

On a case-by-case basis, supervisors may provide excused absence to an employee who is unable to report to telework or report to their worksite because of a personal hardship. For example, factors such as electricity/infrastructure/connectivity issues, availability of public transportation, or available alternatives to childcare or eldercare may be considered.

For a printable document describing NIH Dismissal and Closure procedures and inclement weather/emergency dismissals please visit: NIH Closures and Dismissals Matrix .pdf icon .

For more detailed information about how inclement weather is reflected on employee timecards, please visit the ITAS Support page.

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